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EnaTTO
Invention disclosures

From disclosure to institutional decision, every step visible

In EnaTTO, researchers report an invention through a disclosure form, and the TTO runs the completeness check, evaluations, committee and institutional decision on the same record with a configurable workflow. Disclosures are confidential by default.

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Confidential by default

Disclosures are created as confidential; only the inventors and authorised TTO staff see them.

Internal and external inventors

Inventors inside and outside the institution are recorded; contribution shares are records only.

Publication dates

Planned publications and presentations are tracked as IP deadlines and stay internal until IP review.

Versioned workflow

Stage names, deadlines, reminders and approval levels are configurable; every change is a new version.

Tasks and notifications

Each stage creates a task for the person responsible; reminders arrive in the app and by e-mail.

Timeline

Transitions, comments, internal notes and assignments stay on the record’s timeline and in the audit log.

The invention disclosure form

A researcher opens a disclosure with a title, summary, technical field, invention date and funding source, attaches documents and can edit the draft as often as needed before submitting. Internal inventors are picked from the directory; external inventors without an account are recorded with their institution.

Inventor contribution shares are kept as records only. A warning appears when they do not add up to 100, but EnaTTO makes no determination about ownership, inventor rights or revenue sharing; these are records your team enters explicitly.

Disclosure timing

Planned publications, presentations and other external disclosures linked to a disclosure are recorded with their dates and tracked as IP deadlines. Until the institution’s IP review is on record, this information does not appear in exports, notification texts, report details or anything external users see.

From draft to institutional decision

The ready-made template takes a disclosure through draft, completeness check, evaluation, committee and institutional decision. In the completeness check a TTO specialist accepts the disclosure or asks for a revision with a reason. For the evaluation stage the TTO chooses, per disclosure, which assessments are needed: technical, commercial, patentability, prior art or ownership.

Reviewers can be internal or external experts with time-limited access, and each sees only their own assessment. The case goes to the committee only when all assessments are complete. The institutional decision is recorded with its type, the ownership option and the reasoning; an approved protection decision opens the portfolio record.

  • Draft and submission (inventor)
  • Completeness check and revision request (TTO)
  • Selected assessments (internal or external expert)
  • Committee decision
  • Institutional decision and portfolio record

A configurable workflow engine

Workflows are declarative and versioned. An organisation administrator edits stage names and descriptions, deadlines, reminder days, the escalation pool, an optional second approval level and required conditions, then publishes them as a new version. Workflows already running stay on the version they started with.

The same engine runs document approval and project proposal workflows. Stages never close on their own: when a deadline passes, reminders and escalations go out, and an authorised person still makes the call.

Invention disclosures & workflows

Invention disclosure form and a configurable, versioned workflow from draft to institutional decision.

  1. 01

    Disclose

    The researcher fills in the form, attaches documents and submits.

  2. 02

    Check

    The TTO accepts the disclosure or asks for a revision with a reason.

  3. 03

    Evaluate

    The assessments the TTO selected are assigned and completed.

  4. 04

    Decide

    The committee reviews the case; the institutional decision is recorded.

Related pages

Frequently asked questions

Who can see a disclosure?
Disclosures are confidential by default. Inventors see their own disclosures and authorised TTO staff see the records they manage. Another researcher, or someone who is only a system administrator, cannot see a confidential disclosure.
Does EnaTTO decide on patentability or ownership?
No. Experts write the assessments and the institution makes and records the decision. EnaTTO does not derive or suggest ownership, inventor rights or revenue sharing from academic affiliation or any other data.
Can we adapt the workflow to our own process?
Yes. Stage names, deadlines, reminders, the escalation pool, an optional second approval level and required conditions can be edited and published as a new version, with version history and a version note.
Can external experts take part in evaluations?
Yes. An external expert is assigned with time-limited access and sees only their own assessment and the documents shared with them, never internal notes, other assessments or the reasoning of the institutional decision. Access ends when the period expires.
How are people notified?
Task assignments, reminders and stage changes are notified in the app and by e-mail. Notification texts carry no confidential content, only the record code and a link.

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