Only identifiers go to external sources

With a person’s ORCID iD, up to 100 publications are imported from OpenAlex, newest first; the name on the ORCID record is shown first so a wrong iD is easy to spot. A single publication can be added by DOI from Crossref. Importing again updates existing publications; a publication you removed does not come back.

Publication topics are shown as suggested keywords that are not yet on the profile; the expertise profile changes only when the person selects them. Importing and adding are open to the person themselves or an industry collaboration manager. Only the ORCID iD or DOI is sent out.

The EPO check on a patent application reads the bibliographic data of the published document from EPO Open Patent Services and, for EP documents, the EP Register status. Queries use the publication number only; an application without one is never queried, and no title, note or person’s name is sent.

Fields that differ from your record and a suggested status are shown; you choose what to apply. The status suggestion is a rule-based match on the register text, not a legal determination. The EPO access credentials are your institution’s own.

Sign-in with an institutional account (enterprise SSO) is configured in the identity provider. A user who signs in is linked once to the directory person with the same e-mail address who is not yet linked to an account, and the match is written to the audit log.

People and units are imported from CSV or Excel (up to 2 MB and 2,000 rows, Turkish and English headers). The preview writes nothing and shows each row’s outcome: add, update, no change, or an error with its reason. When applied, empty cells do not erase existing values and every change is audited.

Alongside in-app notifications, e-mails are sent through the ENA Cloud notification service. Notification text carries no confidential content, only a record code and a link.