Invention disclosures
How inventors create, complete and submit an invention disclosure in EnaTTO - inventors and shares, planned publications, attachments and what comes next.
- EnaTTO app
This article was verified with an older release. Screen names or steps may differ in the current version.
An invention disclosure tells the TTO about a new invention so that the institution can evaluate it and decide whether and how to protect it. In EnaTTO the disclosure is a confidential record that moves through a workflow: Draft → Completeness check → Evaluation → Committee → Institutional decision → Decided.
Invention disclosure workflow
Draft
Completeness check
Evaluation
Committee
Institutional decision
Decided
Required role
- Opening a disclosure needs the Open invention disclosures permission: Member, TTO staff and Owner.
- Internal inventors listed on the disclosure can see it and edit it while it is a draft.
- The TTO (Manage intellectual property) manages the workflow, assessments and decision.
Create a disclosure
Go to Invention disclosures → Create disclosure.
Enter the title and the Invention summary: what the invention is, which problem it solves and what is new. The summary is required to submit. Add the Technical field, Funding source (for example a project or support programme), Invention date and Priority date if known.
Check the Confidentiality. A disclosure is created as Confidential: only the inventors and the TTO see it. Strictly confidential narrows access further; the TTO then opens it only as a record member. See Confidentiality and access.
Keep Add me as an inventor on if you are an inventor; turn it off if you file on someone else's behalf. Save. The disclosure opens in the Draft stage and you can edit it as often as you like.
Inventors
Under Inventors → Edit inventors add each inventor:
- Internal inventors are people of your institution. They can see the disclosure and edit it while it is a draft.
- An External inventor is someone who is not an organization user (full name, email, institution). External inventors cannot see the disclosure.
- Contribution share (%) is optional. EnaTTO shows the total and warns when it is not 100.
Shares are a record only
Contribution shares are what you enter, nothing more. Rights and ownership are set by the institution's decision; EnaTTO does not derive them from employment, affiliation or any other data.
Planned disclosures
A publication, presentation, thesis or poster made before a patent filing can destroy novelty. Under Planned disclosures list each one with its type, Planned date and Venue or publication, so the TTO can track the dates. External users (experts, attorneys) do not see this information, and it never appears in exports or notifications.
Attachments
Under Attachments → Attach document enter the code of a document from Documents, for example a technical description. Each person can open only the attachments they are allowed to see.
Submit to the TTO
When the disclosure has at least one inventor and a summary, click Submit to TTO in the workflow card. After submission the disclosure is locked for inventors; the TTO makes further changes. If the TTO requests changes (Request changes), the disclosure returns to Draft with an explanation and you can edit and submit it again. While it is a draft you can also Withdraw disclosure.
What inventors see afterwards
Inventors follow the stage and the final outcome on the disclosure page. Assessment reports, committee votes and the rationale of the decision are visible to inventors only when the TTO shares them. The institutional decision shows the result and the ownership note.
Related articles
Can't find what you need?
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Admin panel layout, tasks and notifications
The EnaTTO admin panel - sidebar sections, the Overview page, My tasks, notifications, list search and record pages - and what you see depending on your role.
Evaluation and institutional decision
How the TTO checks a submitted disclosure, requests assessments from internal or external experts, takes it to committee and records the institutional decision.